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Pay Rate: $18/hr
Hours: Monday - Friday, 8:00am - 5:00pm

Job Summary:
• Handle complex and confidential secretarial and administrative assignments.
• Perform secretarial duties as required, including type and proofread formal letters, interoffice correspondence and miscellaneous documents; compose correspondence and responses to inquiries independently.
• Answer telephone and handle requests for information at an advanced level.
• Set up and maintain department records, files, and personnel badges. Examples include, but are not limited to: Daily task logs, visitors’ logs, HSE data logs
• Arrange travel schedules and reservations.
• Support and train others.
• Monitor accuracy, completeness and timeliness of all critical business systems transactions.
• Coordinate meetings and office communications, including PPE issuance, catering, off-site events and refreshments.
• Schedule conference rooms, audio/visual equipment and other materials as requested.
• Maintain stock levels for routine orders such as coffee/refreshments, office supplies and other administrative orders for facilities and other department heads as requested.
• Check in and receive orders in the system.
• Support facilities in arranging waste pickups, refreshment deliveries
• Creation and placement of orders in SAP shopping carts and other routine purchase orders and P-card/credit card purchases and expense compilation
• Have a strong focus on customer service and engagement.
• Able to address and resolve employee, vendor and contractors’ inquiries and issues efficiently or escalate to appropriate department heads as needed.
• Assist as on-site new hire coordinator, bridging communication between HR and facilities.

Requirements:
• SAP proficiency/experience strongly preferred.
• College degree in business administration, HR, accounting or related discipline
• High School Diploma or equivalent
• 3+ years administrative experience
• Proficiency in Microsoft office suite, including Outlook, Teams, PowerPoint and Excel
• Excellent verbal and written communication skills.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent organizational skills and attention to detail.

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